A Belgian
tax return can be filed by an accountant or tax specialist on behalf of a
taxpayer. This can only be done if a valid proxy has been validated by the tax
payer.
Beware: proxies are always personal. Consequently, for married persons or legal co-habitants, both partners always have to provide their personal proxy (even if one of the partners has no income).
It is
possible to set up an electronic proxy. The initiative to set up a proxy can be
taken either by the taxpayer or by the consultant. The second method, where the
consultant prepares the proxy is the easiest one.
Proxies are set up on the site ‘Mandates-CSAM’. If you click this link, you will first need to activate the access to the site (see further login process): https://eservices.minfin.fgov.be/mandates-csam/finances/
The site is
available in 4 languages: Dutch / French / German / English
There are
various methods to gain access to the site.
Option 1
The easiest and most often used ones are:login with a Belgian e-ID card; you can only do this if you have a card reader for this type of cards and also if you have the 4-digit PIN (Personal Identification Number) that came with the card when you registered with the commune.
If you forgot the PIN code, a new one can be obtained, but to do so you have to visit the local communal authorities.
Option 2
Login with the smartphone app: it is possible to create a login on your smartphone by downloading the app and following the instructions. Setting up Itsme can not only be done with the e-ID card, but also with certain bank cards and a card reader from the bank
Option 3
The proxy can also be activated with other login systems, but these are not so often used:
It is the
easiest if the consultant prepares the proxy so that you only have to access
the system to validate the mandate.
The
consultant needs the following:
If the
consultants sets up the proxy, he can activate an e-message, inviting you to
access the system and validate the proxy.
Also the
taxpayer can initiate proxies. To do so, the system is to be accessed and the
consultant can be selected. For ICHIBAN Consult, one has to select the
reference number 0816638347 in the system and then further follow the instructions.
There are
several proxies available in the system. In the site, one selects the language
(top left side) and in the navigation bar, one selects the option ‘Create’
(pencil).
The system
offers the possibility to enter a start date (default on the current date) and
an end date of the mandate (not obligatory and advisable not to define this).
You can also add a reference for the mandate (not obligatory) and the language,
in which the system will further communicate.
ICHIBAN
recommends to always set up multiple proxies:
In most
cases, you can disregard the other proxy types.
It can
happen that it is not possible to set up an electronic proxy through the website.
There is a backup system, where you can complete a document to initiate a proxy:
You then need to go to the following page:
Dutch: http://eservices.minfin.fgov.be/taxonweb/static/nl/help/ProcurationIND.pdf
French: http://eservices.minfin.fgov.be/taxonweb/static/fr/help/ProcurationIND.pdf
English: http://eservices.minfin.fgov.be/taxonweb/static/en/help/ProcurationIND.pdf
German: http://eservices.minfin.fgov.be/taxonweb/static/de/help/ProcurationIND.pdf
Please note
that you have to personally sign the document and have to send the completed
and signed document by regular mail to the consultant, together with the
requested documents. Please note that the original copy must be sent (a scan of
a signed document will not be accepted by the authorities).
Upon receipt
of the documents, the consultant can contact the tax authorities to activate
the proxy. This proxy type only covers the filing of a non-resident tax return,
and can not be used for any other purpose.
Fiscaal kluwen van de gemeubelde verhuur
+32 (0)476 49 09 01
Rijsenbergstraat 150
9000 Gent
Belgium
Setting up an electronic proxy
Setting up an electronic proxy
Electronic
proxies
Types of
proxies
Back-up
procedure (only for a non-resident income tax return)
Login
process
Proxy set
up by a consultant
Proxy set
up by the taxpayer
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CONTACT
- security
code by e-mail - security
code via mobile app - security
code via token - login via valid European login method
- your
Belgian national number (on a Belgian identity document or payroll record) - your
address - your
mail address
- Tax-on-web
ITR: this is the proxy if you have to file a Belgian resident income tax
return - Tax-on-web
ITR/NRI: this is the proxy if you have to file a Belgian non-resident
income tax return - MyMinFin:
this enables the consultant to directly consult important information in your
tax file (for example tax assessments, copies of tax returns that were filed, deductible
items, income information, etc….) - Contentious
matters: the consultant can use the proxy to file a tax claim if anything goes
wrong after a tax return was filed
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